Researchfish reporting and submission period
All ESRC grant holders are required to update the Researchfish outcomes collection system as soon as an outcome is generated. This can be done on the Researchfish system at any time.
Once a year (whilst the grant is live and for up to five years after its end date) grant holders are required to confirm that outcome information on Researchfish is accurate and up-to-date. This needs to be done during an annual submission period.
Please continue to keep your Researchfish record up to date by entering details of new outcomes arising as and when they become available.
The next submission period on researchfish® is due to take place from 4 February 2019 to 14 March 2019.
Reporting three months post-grant
In addition to reporting outcomes through Researchfish, the following must be completed within three months of the grant end date:
- Complete the Key Findings section on Researchfish for the grant you are due to report on.
- Formally deposit all data created or repurposed during the lifetime of the grant with a responsible data repository and provide metadata relating to it for resource discovery via the UK Data Service.
- Learn more about submitting datasets
- Ensure all other outcomes are up to date on Researchfish and linked to the grant you are reporting on.
ESRC will check the entry under your grant after three months. If the Key Findings report is not satisfactorily completed, you will be asked to rectify it. If data is not deposited and metadata for resource discovery not provided via the UK Data Service, you will be ineligible to submit any further funding applications until the issue is resolved. If this is not completed by the end of the first Researchfish submission period after the report is due, sanctions may apply.
Reporting 12 months post-grant
In addition to reporting outcomes through Researchfish, twelve months after the grant end date all grant holders must:
- Complete a Narrative Impact report one year after the grant end date
You can complete this on Researchfish at any time, but this must be completed 12 months after the grant end date.
ESRC will check the entry under your grant after 12 months. If the Narrative Impact section is not satisfactorily completed, you will be asked to rectify it. If this is not submitted by the end of the first Researchfish submission period after the report is due, sanctions may apply.
All ESRC grants are required to use this process, with the following exceptions. Directors and co-ordinators of large-scale initiatives (such as networks, programmes, centres and large grants), should not use the process described above. There are separate arrangements for reporting on these awards and your ESRC case officer will be able to advise on the requirements.
There also may be separate reporting requirements for placement grants. Doctoral Training Centres should not use the Researchfish system and have their own reporting requirements.
If you require clarification you should contact the Evaluation team on 01793 413129 or email firstname.lastname@example.org
In September 2014, the ESRC introduced a different approach to evaluating the research that it funds. Instead of reviewing all grants in isolation, we will now focus on more strategic evaluations, including funding schemes, priority areas and cross-cutting themes.
As a consequence of this approach we will no longer routinely send key findings and impact reports for peer review, and will therefore end the practice of assigning a final grade to each grant. However, we may still review individual grants if they form part of a strategic evaluation, such as those outlined above. We will contact grant holders if this is the case.
UK Research and Innovation (UKRI) use the researchfish® system (provided by Researchfish Ltd) to gather outcomes from all UKRI funded researcher and studentship grants. UKRI extended its outcomes collection exercise to include students. This is in recognition of the excellent research undertaken by our postgraduate community and to allow us to acknowledge specifically the contribution made by our support to studentships.
If you have any queries relating to reporting research outcomes on researchfish® for your awards, please read the FAQs document on the UKRI website.